Agenda for AGM - 27th Feb

Arlington Arts Group AGM Agenda

Arlington Village Hall - committee room

Thursday 27th February 2013

7pm

(painting session in main hall from 7pm for those not attending AGM)

1. Those present / apologies for absence
2. Minutes of the last Annual General Meeting - Matters Arising
3. Annual Reports – presentation by Officers of the Committee (Demonstrations and Workshops, Membership)
4. Accounts – presentation by the Treasurer
5. Election of Committee / Officers
6. Review of the Constitution and fees of the group
7. Any Other Business - Art sessions and Events, Refreshments
8. Date of the next Annual General Meeting

Meeting should conclude by 8pm

(followed by painting session til 9pm and competition to choose the FEBRUARY image for our 2014 calendar.)

Art & Craft Show bookings

Bookings are now open for the 2014 Arlington Art & Craft Show. You can download an interactive form to fill in and email HERE or print off a copy to fill in and post HERE.
Email form to info@arlingtonartsgroup.co.uk or post printed form and cheque payable to Arlington Arts Group to Magpie Cottage, Hayreed Lane, Wilmington, Polegate BN26 6RR.

Catalogue Forms (INTERACTIVE or TO PRINT) must be completed and brought ON THE DAY of the show.


Arlington Art & Craft Show 2014 - 10th & 11th May 10 AM TO 6PM SAT, 10.30 AM TO 5PM SUN 

Artists and photographers may book space to display their own framed original artwork or prints in Arlington Village Hall and  craft makers may book pitches in the field for TRADITIONAL crafts or space in the hall for other crafts. There is NO MARQUEE this year.

Hanging will be on the evening of Friday 9th May, craft setting up in the field will be from 8.30 til 9.30 on the Saturday morning.

Arlington Arts Group will take a 10% commission on ALL sales from the hall including framed pictures, browser pictures, cards and crafts IN THE HALL.

HANGING
Whole Screen sides are £10 each (£8 AAG members) Hanging space on a whole screen side is approximately 44" x 44” (Note: the screen sizes vary slightly but this is the MINIMUM hanging space) You may book up to 2 whole screen sides Half screen sides are £6 each (£4 AAG members) Hanging space on a half screen side is approximately 44" wide x 22” high.
You may book a half screen side instead of or in addition to the whole screen side/s

Exhibitors will hang their own work on the screens using the hooks provided. There MUST be at least 2” (5cm) space between all pictures, no pictures may be hung over the edges of the screens. Please take this into consideration when booking you space.

If you have large lightweight work that could be hung on the walls, please tell us about the work on a separate sheet (ie size, if framed or on canvas, approximate weight etc) and we will try to allocate space at £5 per picture (£3 AAG members) Work will be suspended from the ceiling on wires so must be UNGLAZED.

For a single fee of £2 (£1 AAG members) you can submit up to 12 unframed pictures. All browser pictures must be either mounted or secured to a backing board, wrapped and clearly labeled

For a single fee of £1 exhibiting artists / photographers can submit any number of cards which must either be the original work of the artist or prints of work by the artist / photographer. All cards must be wrapped and labeled with the artist/photographer's name and supplied in a display box. To simplify record keeping for stewards, ALL cards will have a fixed sale price of £2. [If you wish to sell cards for more than £2, please book a craft space.]

CRAFTS
We will have space in the field for gazebos for TRADITIONAL crafts only such as wood carving, trug making, basket weaving etc. These will be charged a PITCH fee only.
In addition, we shall have some table space in the hall for a SMALL selection of other craft items such as jewellery, needlecraft, decoupage cards etc. A submission fee will be charged and a 10% commission will be taken on ALL SALES from the hall.

Craft Table in hall: Single Fee of £2 (£1 AAG members) to submit items to go on the craft table in the hall - approximately 12" x 24" space. All items MUST be individually labeled and priced to include a 10% commission on sales. We will ask you to take a shift stewarding.

Craft Pitch in field: Daily fee of £8 (£5 AAG members) for approximately 3m x 3m pitch in the field adjacent to the hall for TRADITIONAL crafts only. Bring your own marquee and chairs. PLEASE NOTE - in the event of cancellation by the organisers due to poor weather, pitch fees will be refunded. Please take all your litter home with you


Stewarding
We ask all those exhibiting in the hall to assist with the running of the exhibition. We will only ask you for a maximum of 2 sessions.


Setting up / Clearing up You will need to display your own CLEARLY LABELED work in the allocated space and put up your own display labels on screens using blutac only. When you bring your work you must provide us with a completed Catalogue Sheet listing details of all items you are exhibiting including crafts. If leaving cards to sell, you will need to count these with the steward on arrival. All items on screens MUST be in place by 10pm on Friday and all craft items in the hall must be in pace by 9.30 am on Saturday. ALL packing materials should be removed from the hall.

Craft Pitches in the Field can be set up any time up until 20 minutes before the show opens - all vehicles must be cleared from the site by this time.


The hall will be open from 8.30am Sat, 10am Sun. The show closes at 6pm on Saturday and 5pm on Sunday. There must be no packing up of craft stalls or taking down of exhibits before the closing time each day. It is not recommended to leave any items in the field overnight. 

Those exhibiting in the hall must clear by 6pm. If you are unable to collect your work at this time, please arrange for someone else to collect on your behalf. There is NO STORAGE at the hall – NO ITEMS may be left after the show.

If you have any questions contact us on info@arlingtonartsgroup.co.uk or call 01323 485153. Email form to info@arlingtonartsgroup.co.uk or post printed form and cheque payable to Arlington Arts Group to Magpie Cottage, Hayreed Lane, Wilmington, Polegate BN26 6RR.

and in Wilmington...

Wilmington Art Group

Exhibition and sale of paintings

Saturday19th July and Sunday 20th July

in the Village Hall Wilmington  (0ff the A27)

10.30 to 5 p.m. each day

Entrance free

Refreshments available.

Tonight's Art Session cancelled - 6 Feb

Due to flooding on the local roads there will be no art session at Arlington Village hall this evening, 6th Feb.